Merge Calendars & Reminders Help

Help Contents

Tips ☝️ (How we get the most out of Merge)

When travelling, we use icons for modes of travel.  E.g. a flight diary entry always starts with ✈️ emoji.  In merge, simply type ✈️ in the search field to see all of your flights in a simple list

Also, if you type your flight number into the notes section, simply touch on the flight number on the day to get flight information

In Contacts, other than Birthdays and Anniversaries, we have a custom events set as RIP to commemorate the date of family and friends who have since passed away.  This is then displayed in Merge, and can also be filtered to a list using Focus

When setting up a new Contact/Birthday, you don't need to have anything in a phone Contact except for a name and a Day + Month.  You don't need a phone number, an email, or even a year.

So you can set a birthday for your new-born, great-great grandparents, dog, cat, goldfish - whatever!

Experiment with lots of new Calendars!  Shared, subscribed (e.g. holidays), private, business - Merge will keep them all together or you can get the best out of Select and Focus views.  You can also have Multiple Reminders Lists (set new Calendar/Reminders lists up in Apple Calendars and Reminders)

If you email/message someone from the Contact detail page (the one with all the Star sign info) on their Birthday, there are a few emoji's and a simple message pre-populated for all you busy people out there.

From your iOS device Home Screen, you can long-press the Merge icon and get a fast shortut to create new events or jump to Birthdays

Merge Quick Add menu

Google Integration

Setting up non-Apple Calendars (Google and Outlook) to Merge

To add your Calendars/Reminders/Tasks into Merge (or any iOS App), simply add it to the iOS world in Settings.  You can still use your current way of accessing your Calendars, as this runs in sync/in parallel.  (Screenshots below iOS 14)

iOS 14 Google Calendar setup


iPhone or iPad settings

iOS 14 Google Calendar setup


Show all current accounts

iOS 14 Google Calendar setup

Add Account

Add new account

iOS 14 Google Calendar setup

Choose your account

Have your password ready and follow login instructions

iOS 14 Google Calendar setup


Choose what entities you want to sync

iOS 14 Google Calendar setup

Run Merge and SELECT!

Choose Select, select your entities, your Calendars/Tasks should now be visible

Google Shared Calendars: How to integrate into Merge?

One of our Merge users not only raised this question, but went off and found the answer!, which we will share here (thank-you Dave Stanley!)

If you have a GMail account, and someone has shared a GMail calender to you, you can bring the shared calendar as well as your personal Gmail  calendar/account into Merge.

Make sure you are signed into the your correct Google account on your iOS device before you click this link.

After setup/selection, return to your iPhone/iPad iOS Calendar app and tap Calendars at the bottom. Check the ones you want to see, and press done. Wait a few minutes and your Google Shared Calendars will start to sync to your iOS Calendar

From there, launch Merge and select your shared Calendar

Discovered thanks to...


Global Display Settings

Follow System Theme

ON: Disables Custom Themes and follows your device's Light/Dark mode setting

OFF: Select custom themes above

Multi-Day Events

ON: Event is displayed every day➠  e.g. if the start and end date are 2 weeks apart, 14 daily events are displayed

OFF: Two events displayed  Start day➠    end day➠🏁

Persistent Reminders

ON: Past UNCHECKED Reminders are moved to 🚩today, i.e. the Reminder will not go away until it is checked

OFF: Past UNCHECKED Reminders stay on their original date, i.e. the Reminder will be ignored and drift into the past

Completed Reminders

ON: Show Completed Reminders.  You can uncheck a Completed Reminder in this mode

OFF: Completed Reminders are hidden from view

Fetch Range

Why have Fetch Range?

🐇 <---------> 🐢

Merge "grabs" an entire range of data into one object to allow the flexibility to sort and group items the way it does.

Getting snappy performance in Merge

The settings above affect the speed of Merge when switching views.  If you have a very large number of calendars and entries, try speeding up Merge by:-

Depending on the amount of Calendars/Data you are displaying, you probably won't even notice a delay.  Also, performance will be improved in future updates

...and those iPhones/iPads are only getting faster!)


Wizards give you a way to fast-switch between your two favourite views.  These are saved, and toggled in your main Merge view using the wand

These are two custom displays that you can fast-switch between on the main Merge view using the "Wizard" icon.  Each wizard view contains;-

DWM Day Week or Month view

Fri Day Of Week

02 Day of Month

4:15 Time Of Day

0 Countdown

Bold Title Bold font for title

Multi-Line Title restricted to One line and cut-off, or Multi line with complete title contents

Calendar Source of data displayed on right (Calendar/Reminder/Birthday list)

Detail All information available (except notes), e.g. Location details, days to go (multi-day events) etc.

Image Display photo of Contact, or Anniversary image

Line Row Separator line 


Main Merge View

Select 👉

Display Settings


Group by Day, Week, or Month


View Contacts editor, or display Merge's unique and (may we say fabulous) Birthdays Countdown view

Display Icons & Symbols ➡︎🏁⏰ 

► Top bar icons

Merge Calendars Pro Top bar icons

Refresh Carries out a full fetch, then jumps to today.

Menu Access to all settings/features.

Calendar Toggle's graphic month view on/off (only in Month Display Mode).

(Display Mode)

Wizard View Fast-switch between your two custom views.  (Set up in "Other Settings")

New Item New Calendar event, Reminder event, or Contact

► Row Symbols

Multi-day event 

Multi-day event end ➠ 🏁

Repeating event

Birthday Event 🎂

Note 🗒

Overdue Reminder 🚩

Reminder alarm set (specific time) ⏰

Reminder High Priority event 🔴

Reminder Medium Priority event 🟠

Reminder Low Priority event 🟢

Reminder No Priority event ⚫️

Contacts/Birthday icons

Left to Right....

Sort by First Name/Last Name toggle

Display Contacts/Birthdays toggle

Contacts/Birthdays header title

+ Add new contact


Month Calendar View 📅

Merge Calendars Pro Month View

Scroll Merge list to move the Month View display

Bottom label displays current event (top row of Merge List)

Top arrows jump forward/back a month

Heat map Shade of red highlights number of events that day.

Touch date to jump to a date in Merge display.

Long-press date to add a new item on that date.

Swipe to Focus View 🔦

A fast & snappy way to see one Calendar list only.  Temporary until Refesh button clicked (top left)

Merge Calendars Pro Focus View-1

All Items

Choose a row, swipe right-to-left

Merge Calendars Pro Focus View-2

Swipe to Focus

Touch Focus

Merge Calendars Pro Focus View-3

Only Selected Calendar shown

You can change Day/Week/Month/Compressed views.  Touch Refresh (top left button) to return to normal Merged views.

Swipe to hide View 🙈

This HIDES the selected Calendar list, until Refesh button clicked (top left)